Information Communication and Technology (ICT)

Headed By: Ms. Grace Malela

Mandate of the Unit

The core mandate of ICT Unit is to make the Ministry result oriented, efficient and citizen centered through providing high quality customer focussed Information Technology services and solutions to the Ministry in the actualization of its mandate.

Objectives: -

  • Improve and maintain ICT infrastructure in the Ministry;
  • Manage ICT use and security issues in a comprehensive and coordinated way
  • Promote use of Management and Organization Support Information Systems
  • To provide user support and ICT Equipment Maintenance   
  • Develop Business Continuity Plans
  • Design a programme to uplift the ICT human resource capacity to strategic level
  • Enforce and implement e-Government standards and procedures
  • Adopt Green ICT
  • Improve interaction with stakeholders
  • Leverage on ICT to foster innovation for business processes.

Planning

Headed by Silas Opiyo

The functions of the Unit are as follows:-

  • Coordination of all planning work in the Ministry in liaison with relevant Government Ministries and Departments;
  • Coordination of the preparation of Ministry inputs in the National Development Plans and other policy documents;
  • Preparation of the Ministry’s Medium Term and Expenditure Framework (MTEF) in liaison with the CFO;
  • Preparation of the Ministry Public Expenditure Review (PER);
  • Translation of National Policy goals and programmes into sectoral policies;
  • Preparation of the annual IP-ERS Reports;
  • Development of a monitoring and Evaluation framework; and
  • Monitoring and Evaluation of all projects programmes and activities targeted for implementation of the performance contract.

Internal Audit

Headed by: Mr. Muchere

 

Mission of The Internal Audit Function.

The mission of the internal audit function is to provide the management with systematic assurance, analyses, appraisals, recommendations, advice and information with a view to assisting it, and other stakeholders, in the effective discharge of their responsibilities in order to achieve Ministry’s mission and goals.

The role of the internal audit function includes providing reasonable assurance on the effectiveness, efficiency and economy of all the processes in various areas of operations within the Ministry, as well as compliance to the Government financial regulations and procedures, applicable standards and existing best practices.

Mandate

For annual audit planning purposes, an Internal Audit Risk Assessment Methodology is always developed, taking into account the best practice that is in line with the set strategic goals of the Ministry, the Internal Audit strategy and annual plans are always  re-aligned regularly to ensure:

  • Due emphasis is put on the “operational efficiency and effectiveness” aspect in the detailed work plans to the extent possible;
  • Ministry’s business processes are reviewed to identify strengths and good practices, as well as gaps and deficiencies.
  • Value adding recommendations are made to assist management in addressing these issues;
  • Audit support is provided to key management and governance initiatives, recognizing that the responsibility for such initiatives rests with the management;

Compliance with Professional Standards and Code of Ethics

The internal audit staff follows the International Professional Practices Framework (IPPF) as set out in the "Standards for the Professional Practice of Internal Auditing," issued by the IIA.  In addition, the internal audit staff abides by the Code of Ethics as established by the IIA, and the standards to be followed by the internal audit function in conducting audits as set out in the Audit Charter.

  • The Internal Auditor enjoys operational independence in the conduct of his/her duties. He/she has the authority to initiate, carry out and report on any action, which he/she considers necessary to fulfill his/her mandate.
  • The Internal Auditor shall be independent of the programs, operations and activities he/she audits to ensure the impartiality and credibility of the audit work undertaken.
  • Internal audit work shall be carried out in a professional,unbiased and impartial manner. The conclusions of the audits shall be shared with the managers concerned, who shall be given the opportunity to respond.
  • Any situation of conflict of interest shall be avoided.
  • The Internal Auditors shall have unrestricted, direct and prompt access to all records, officials or personnel holding any contractual status and to all the premises of the Organization.
  • The Internal Auditors shall respect the confidential nature of information and shall use such information with discretion and only in so far as it is relevant to reach an audit opinion.

Contacts

  • Social Security House, Block A, 17th, 23rd Floor
  • P.O. Box 30418-00100, Nairobi, Kenya
  • Telephone: +254 20-2731531
  • Fax: +254 20-2731511
  • Email: This email address is being protected from spambots. You need JavaScript enabled to view it. 
    This email address is being protected from spambots. You need JavaScript enabled to view it. 

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